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Budget / Forecast Setup & Tracking

 

What this service is

A practical, driver-based financial model and cadence—so you can set targets, see variances early, and adjust decisions in time to matter. We build the model, connect the data, and run the ongoing tracking rhythm.

Who it’s for

Owners and finance leads who want clear, forward-looking visibility (revenue, headcount, spend, cash) without hiring a full FP&A team.

What we do

  • Model build (driver-based): revenue pipeline/units, pricing/COGS, headcount & comp plans, operating expenses, capex, debt/interest, and tax effects.

  • Budget set & versioning: annual operating plan with scenarios (base / stretch / downside), version control, and approvals.

  • Rolling forecast: monthly/quarterly updates with latest actuals and refreshed assumptions (e.g., bookings, hiring, vendor rates).

  • Variance tracking: Budget vs. Actuals vs. Forecast with clear owner-level notes (price/volume/mix, rate vs. utilization).

  • Cash visibility: integrated short-term cash tracker and covenant/coverage indicators if you have debt.

  • Cadence & governance: calendar, meeting agenda, and responsibilities so the process sticks.

Package notes: A one-time model build is available at lower tiers; ongoing rolling forecasts, KPI dashboards, multi-scenario management, and leadership cadence are included in higher-tier service packages.

Data & tools

  • GL integration: QBO/Xero/NetSuite actuals mapped to model lines.

  • Operational inputs: Ramp categories, payroll/HRIS (Gusto/ADP), and your sales/ops trackers as applicable.

  • Model platform: Excel/Google Sheets by default; optional connected tools (e.g., LiveFlow/Jirav/BI) if desired.

Deliverables

  • Driver-based model (file and documentation)

  • Approved annual budget (with scenario tabs)

  • Monthly forecast update and variance report (PDF + XLSX)

  • Cash tracker with near-term inflow/outflow schedule

  • Meeting cadence: agenda, KPI snapshot, and action list

What we need from you

  • Historical actuals (last 12–24 months), current org chart/hiring plan, sales pipeline assumptions, key vendor contracts/pricing, and any debt terms/covenants.

  • One decision maker for assumption approvals and a recurring time slot for monthly review.

Onboarding timeline

2–4 weeks (complexity-dependent)

1) Discovery & data pull → 2) Model framework & mapping → 3) Assumption workshop → 4) Draft budget & scenarios → 5) Finalize and launch cadence.

Pricing drivers

Entity count, reporting dimensions (class/location/dept), complexity of drivers (revenue and headcount detail), integrations, scenario depth, and whether ongoing tracking/cadence is included.

Quality & security

Version-controlled models, documented assumptions, audit-ready mapping to the GL, least-privilege data access, and WISP-aligned retention.

Popular add-ons

  • KPI dashboard & variance review (monthly)

  • 13-week cash forecast with alert thresholds

  • Board/lender pack and meeting deck

  • Department leader budget workshops & training

  • Sensitivity analysis (pricing, hiring, unit economics)