Bookkeeping & Close

What this service is

Accurate, timely books every month—handled for you. We run your day-to-day postings and the full month-end close so you always have decision-ready numbers and a clean audit trail.

Who it’s for

Owner-operators and finance leads who want a dependable back office with clear cutoffs, consistent reconciliations, and a predictable month-end rhythm.

What we do each month

• Daily/weekly posting: bank feeds, vendor bills, customer receipts, expense cards, and memos/attachments.

• Reconciliations: bank, credit card, merchant processors, loans/lines, and petty cash.

• Month-end close: accruals/deferrals, prepaid & amortization, fixed assets & depreciation, inventory/JEs (if applicable), intercompany, and flux checks.

• Chart discipline: class/location tracking as designed; rules and mappings tuned to reduce manual work.

• Documentation: close checklist, supporting schedules, and a one-page “what changed” summary.

• Compliance touches: 1099 vendor tagging, sales-tax tagging, and year-end readiness (no tax prep here).

Close-speed tiers (each tier 5 business days faster)

• Essential – Close delivered by Business Day +15
  Solid for lighter transaction volume and simple workflows.

• Professional – Close delivered by Business Day +10
  Adds more automation and tighter cutoffs.

• Premier – Close delivered by Business Day +5
  Highest cadence and control; best for teams that act on numbers weekly.

SLA notes: Close clock starts when the month’s inputs are complete (bank feeds connected, statements received, approvals done). We publish a cut-off calendar so everyone knows the dates.

Deliverables

• Closed books in your GL (locked prior periods)

• Reconciliation package (PDF + working schedules)

• Close checklist signed off

• Variance notes at account level (brief flux commentary)

• Open items list with owners and due dates

What we need from you

• One primary point of contact & timely approvals

• Bank/card access (read-only) and statements by cut-off

• Source docs for non-standard entries (contracts, leases, financing)

• Notice of unusual or one-time transactions before close

Add-ons (often bundled with this service)

• Bill pay workflow & vendor onboarding

• AR invoicing, cash application & light collections

• Payroll journalization & benefits allocations (not a payroll provider)

• Multi-entity and consolidation support

• Inventory or job-costing schedules

• Sales/use tax filings, 1099 preparation

Onboarding timeline

2–4 weeks depending on complexity 1) Intake & access → 2) GL health check & COA tune-up → 3) Workflow/automation setup → 4) Pilot close → 5) Go-live and calendar handoff.

Pricing drivers

Transaction volume, number of entities, add-ons (AP/AR, inventory, consolidation), close-speed tier, and level of documentation required.

Quality & security

Standardized close checklist, segregation of duties where possible, version-controlled workpapers, and a Written Information Security Plan (WISP) covering access, encryption, and retention.