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General Ledger Cleanup

 

What this service is

A focused project to repair and standardize your books—fix miscodings, clear unreconciled items, rebuild schedules, and deliver a clean, auditable GL that’s ready for ongoing accounting and reporting.

Who it’s for

Businesses with messy or outdated books (backlog, prior preparers, system migrations, or rapid growth) that need a clean reset before reliable monthly reporting or tax prep.

What we do

  • Diagnostic & scope: health check of the GL, COA, bank/credit card ties, AR/AP aging, fixed assets, inventory/job costing, and payroll postings.

  • Backlog catch-up: post missing months, recreate opening balances, import bank/CC activity, and attach source docs where available.

  • Reclasses & tie-outs: correct revenue/COGS/expense mappings; reconcile cash, cards, loans/LOC; resolve duplicate/uncleared items.

  • AR/AP repair: age review, bad-debt/credits, unapplied cash, vendor/credit memos, and 1099 tags.

  • Fixed assets & schedules: build or refresh FA register, booked depreciation, and disposals; prepaids/deferrals and amortization.

  • COA redesign (as needed): simplify and align to reporting (class/location/department) with posting rules.

  • Controls & locks: document close adjustments, lock prior periods, and implement approval/cutoff practices going forward.

Platforms: QBO or Xero (baseline). We align supporting tools (e.g., Ramp, bill pay, payroll) so rules and dimensions post cleanly.

Deliverables

  • Clean, reconciled GL through a defined cut-off date

  • Cleanup memo (what changed, why, and risk notes)

  • Reconciliation pack (bank/CC/loans) and refreshed schedules (AR/AP/FA/prepaids/deferrals)

  • Updated Chart of Accounts and posting rules

  • “Day-1 Close” checklist to roll into ongoing accounting

Package notes (what scales up at higher tiers)

  • Multi-entity/consolidation cleanup and intercompany matrices

  • Historical rebuilds (>12–24 months), inventory/job-costing detail, and project subledgers

  • Advanced COA/class/location redesign and reporting dimensions

  • Process hardening (receipt capture, spend controls, approval routing)

What we need from you

  • Bank and credit card statements (PDF/CSV), loan schedules, prior returns (for tie-out), and access to your GL and add-ons

  • Any known issues (missing months, migration date, unusual entries)

  • A single point of contact for questions and approvals

Timeline

2–6 weeks, depending on months to repair, entities, and subledger complexity. We’ll provide a staged plan if scope expands after the diagnostic.

Pricing drivers

Months of backlog, entity count, transaction volume, subledgers (AR/AP/inventory), FA complexity, COA redesign effort, and documentation quality.

Quality & security

Workpapers with version control, reconciliation checklists, change logs for reclasses, prior-period locks, least-privilege access, and WISP-aligned retention.

Popular add-ons

  • Monthly Bookkeeping & Close (to keep it clean)

  • Financial Reporting packs (BS/IS at baseline; Cash Flow/KPIs in higher tiers)

  • Policy & controls tune-up (spend/approvals, segregation of duties)

  • Budget/Forecast setup and Cash forecasting to move from clean-up to forward planning