Payroll

What this service is

End-to-end payroll done right—software implementation, accurate pay runs, tax deposits, and quarterly/year-end filings—plus options to support or co-manage larger providers or PEO arrangements.

Who it’s for

Growing businesses that want a dependable payroll engine with clear calendars, clean GL postings, and compliant filings—without hiring an internal payroll admin.

What we do (each pay cycle & month)

• Setup & implementation: choose platform, build earnings codes, deductions/benefits, PTO policies, GL map, and approval workflow.

• Onboarding & changes: collect I-9/W-4/state forms, add/terminate employees, handle rate changes, bonuses, and off-cycle runs.

• Time & attendance: integrate approved timesheets; apply overtime rules and PTO accruals.

• Pay runs: review gross-to-net, obtain approvals, release direct deposits/checks; distribute pay stubs.

• Taxes & filings: schedule federal 941/940, state unemployment (e.g., TX TWC), state/local withholdings, and make timely deposits.

• GL sync: post payroll summaries by class/location/department; accrue payroll, benefits, and payroll taxes at month-end.

• Year-end: W-2/W-3, 1099-NEC (if applicable to contractors paid through AP), and reconciliation.

Service modes (pick what fits)

• Full-service payroll (we run it): we operate your system, manage calendars, approvals, taxes, and filings.

• Co-managed / support: you run the platform; we handle setup, GL mapping, reconciliations, and quarterlies.

• Provider/PEO liaison: we coordinate with provider, review accuracy, and ensure your GL and reports tie out.

Package notes (what scales up at higher tiers)

• Multi-state registrations & local taxes (nexus checks, agency accounts).

• Advanced integrations (time tracking, HRIS, retirement/401(k), benefits carriers).

• Job costing / tips / commissions and dimensioned GL (class/location/project).

• Garnishments, child support, and specialty earnings/deductions.

• ACA reporting (1095-C/1094-C) for applicable large employers.

• Tighter SLAs for same-day/rush off-cycle runs and change requests.

Summary: Lower tiers cover core pay runs and standard quarterly filings; higher-tier packages add multi-state/ACA, deeper integrations, and stricter SLAs.

Output & delivery

• Payroll calendar, pre-process review, and approvals.

• Pay registers, tax payment confirmations, quarterlies (PDF), and GL export.

• Month-end payroll accrual entry and reconciliation checklist.

• Year-end W-2 package and tie-out.

What we need from you

• Chosen platform (or permission to recommend one), pay schedules, and approval contacts.

• Completed new-hire paperwork and approved time data by cutoff.

• Benefits details (plans, employer/employee splits), PTO policy, and any commission/tips rules.

• For multi-state: list of work locations/remote employees; we’ll handle registrations as scoped.

Onboarding timeline

1–3 weeks (complexity-dependent)

1) Discovery & data collection → 2) Platform build & GL map → 3) Test payroll & parallel run → 4) Go-live pay cycle → 5) Quarter-end review.

Pricing drivers

Headcount, pay frequency, multi-state complexity, integrations (time/HR/benefits), specialty pay types, off-cycle runs, and level of filing support (full-service vs co-managed).

Quality & security

Role-based approvals, MFA, least-privilege access; documented calendars and cutoffs; tax deposit tracking; quarter-end tie-outs; secure document exchange; WISP-aligned retention.

Notes

• We can act as Reporting Agent/tax filer where supported by your platform and assist with EFTPS setup and state agency accounts.

• We’re happy to coordinate with your PEO for GL mapping and monthly reconciliations if you keep the PEO in place.